Is a Managed Print Service Right for Your Business?

Managed print services (MPS) have seen an increase in popularity in recent years as more and more companies recognise the benefits of outsourcing their printing operations to experts. So if you’re looking into switching to a Managed Print Service or you are currently reviewing an MPS you have in place, you’ve come to the right place!

This blog will give you the key features and benefits of Managed Print Services so that you can determine if they’re the right choice for your business needs.

What are Managed Print Services?

A Managed Print Service oversees and controls your printer fleet, the output of all the print devices within your organisation. All the machines within your fleet are managed under one contract, which covers all the supplies, updates, maintenance or repair that your printers need.

Your print management company provides a dedicated contact who helps your business ensure that your printer fleet is always fit for purpose and also offers advice on how to lower your print output to control and reduce costs. They handle new orders of supplies when they run low whilst continuing to maintain your machines, so they are always ready when you need them. On top of all that, this service will save you time, money and unnecessary stress and downtime when machines aren’t working.

What are the benefits of a Managed Print Service?

A Managed Print Service offers many benefits, including cost control/reduced costs, automatic supply ordering, sustainability and reduction in fleet downtime.

It is estimated that printing costs can range between 1-10% of a company’s total turnover, so some real cost savings can be seen when the print infrastructure within a business is streamlined.

Organisations can keep better track of their printing costs with one invoice, which covers all supplies, maintenance, updates & repairs of your fleet. As part of a free print audit provided by Parallel, we will assess which machines are not performing cost-effectively and suggest how to improve your network of printers, ensuring your fleet doesn’t include any expensive or underused devices.

Many organisations have found their print devices have evolved over time to include a mixture of machines in both brand & model. This can lead to a complex consumables inventory involving many different types of toners, drums and fuser units – some of which never get used! Under an MPS contract, your machines are monitored, and supplies are automatically delivered whenever needed – on time, every time!

IT teams can spend many hours on print callouts – again, having a large variety of makes/models can be a time-consuming activity for technicians as they need to learn the intricacies of each machine. When you agree to a managed print contract with us, we agree on SLAs that work for your business to ensure that devices have minimal downtime. Utilising Printanista (our industries leading Data Capture Agent), over 85% of machine failures can be rectified remotely without an engineer even needing to visit the site.

Sustainability is also an important benefit of MPS. When employing Print Management Software, you can deploy companywide print policies at the touch of a button. Implement print quotas for staff members to cut down unnecessary printing, migrate colour print over to mono (at a 1/10^th of the cost), and even choose which employees can print in colour vs black & white. Our monitoring software (Printanista) can implement energy-saving functions such as an automatic switch-off when machines are in idle mode. Additionally, Printanista is directly connected to our billing system, which is, in turn, connected to our global reforestation partner (PrintReleaf). We even provide every customer with the ability to fully recycle their toners and all other printer parts and consumables.

How Parallel Office and Document Solutions can help

Parallel Office and Document Solutions is an industry-leading provider of Managed Print and Managed Document Solutions. Our team brings many years of experience in helping businesses feel the real advantages of taking control of their print output whilst fully managing the lifecycle of all their documents and their relevant workflow through the company.

We help large and small companies streamline their print strategy by maximising print efficiency, minimising costs, and reducing the environmental impact of printing.

Our industry-leading software allows us to manage entire fleets remotely, and as a customer-centric organisation, we actively encourage our customers to adjust their print quantities to suit the current climate as a business.

As the environment around us changes and our world becomes increasingly digital, more businesses are discovering that they can benefit from managed printing services— we offer a free print audit for your business. Please head to our home page and complete your details, and one of our team will be in touch.